easefulFor independent death doulas
Your doula practice, ready to run.
Agreements, notes, hours, invoices, trips and taxes, in one place and set up for death doulas. After a visit, say what happened. Easeful takes it from there.
- Computer and phone, nothing to install
- Seven starter documents, written for BC
- Families pay by e-Transfer, as they do now
- Non-medical, start to finish
What's in it
Everything you need to run a practice. Nothing you don't.
What used to live in a notes app, two spreadsheets, a Word template and your memory, in one place, already set up for how doulas work: packages, families, e-Transfer, and relationships that last years.
“Doulas need a simple, all-in-one tool to manage their clients and run their businesses.”A BC death doula, in our interviews
- Clients and the people around them
- Notes from your voice, kept word for word
- Recorded meetings, with who said what
- Follow-ups and yearly dates, from what you said
- Before you meet, on one page
- Calendar, and your Google Calendar
- Packages of hours, counted for you
- Invoices, receipts and GST
- Payment requests and gentle reminders, in your name
- Agreements signed from a phone
- Seven starter documents, written for BC
- Documents shared by link
- Expenses read from a photo of the receipt
- Trips, in kilometres from home
- Ask AI about one client
- Testimonials from families
- Your client list brought over by pasting it
- Everything downloadable, any time
After a visit
One minute of talking. Eight things done.
Say what happened on the way home. Your words are kept exactly as you said them, and Easeful sets up what they mean. Touch a highlighted phrase to see what it became.
Okay, Margaret's, just leaving now. She's home from Lions Gate since Friday and so much happier in her own bed. Sarah was there the whole time. Her brother Douglas phoned from Nanaimo4 while I was there, he's coming over on the ferry next weekend, first time in a couple of years, and she just lit up. We finished the letter to Sam, so that's all five done. She wants them in the blue box in the sideboard, and Sarah knows where. She asked if I could find her Vera Lynn record, Tom had it on a CD somewhere, so I'll ask Ian3. Sarah asked about the nights, so I said I'd send her the vigil planning sheet tonight2. And the twenty-first is a year since Tom died5. She'd like us to do something small that day, and every year after.
From your words
- 1Your note, word for wordOn Margaret's page, nothing rewritten
- 2Send Sarah the vigil planning sheetFollow-up, due today, linked to your Planning the vigil document
- 3Ask Ian about Tom's Vera Lynn CDFollow-up
- 4Douglas, brotherAdded to Margaret's people
- 5A year since Tom diedNovember 21, every year, with a reminder three weeks before
From the meeting on your calendar
- 61 h 30 off her 10 hours1 hour left
- 7Her next 10 hours, ready to sendAddressed to Sarah, who pays
- 8Trip: 12 kmThere and back from home, in your trip log
The real note page, a minute later.
Every follow-up shows the words it came from, so you can trust it at a glance. If one isn't right, one tap removes it.
The recording itself is deleted once the words are in. Your words stay.
Every screen on this page is the real app, showing a sample practice. Margaret, Sarah and the rest are made up.
Family meetings
Who said what, without taking a single note.
Put your phone on the table. Before you start, Easeful asks you to confirm that everyone there knows you're recording and agreed. Afterwards you get every word with each person's name beside it, a short summary of what was decided, and the follow-ups.
From this meeting: Margit from the choir was added to Eleanor's people, and “Leave that with me” became your follow-up.
If it can't tell who's speaking, tap the name and say who it is.
Before you meet
Walk in remembering everything.
Twelve clients, some for years. Before each visit, one page: what matters to them, what came up last time, hours left, and whether anything is owing.
Two minutes in the car park, and you're the one who remembers that the letters are done and Douglas is coming on the ferry.
Packages
Hours count themselves.
5, 10 or 25 hours, by the hour, or a flat fee for vigil support. Each meeting comes off the package on its own. When it runs low, the next package is already written and addressed to whoever pays, waiting for you to send it.
Families can have an hours statement whenever they ask.
Getting paid
You never ask for money yourself.
- Your name, your words, your price.The family gets a short, warm email from you. Easeful isn't in it.
- e-Transfer, spelled out.Where to send it, how much, and what to write in the message.
- Reminders you don't send.If a payment slips past due, a gentle note goes out for you. Pause them for a family having a hard week.
- Receipts, without typing.Mark it paid with one tap, and the receipt goes to them.
“One of the most awkward parts of the job.”A BC death doula, on asking families for payment
Ready on day one
Seven documents you'd otherwise write at midnight.
Service agreement, getting to know you, what an end-of-life doula does, planning the vigil, who I can talk to, stories and wishes, and what to do when a death happens at home in BC. Plain words, filled in with your name, prices and e-Transfer details. Change anything; they're yours.
Send the agreement and the family signs from their phone. Share a handout with a link. Each client's page shows what went to whom, and whether it was opened.
Next April
Tax time, without the shoebox.
Every visit already has its kilometres, there and back from home. Photograph a parking stub or drop in a receipt, and Easeful reads it and files it on the line your accountant uses. GST on your invoices if you charge it.
No year-end evening rebuilding the mileage log from your calendar.
Ask your notes
Which hymns did Eleanor choose?
Search finds the sentence. Ask AI reads every note about one client and answers in plain words, with footnotes to the notes it used, so you can open the exact visit.
Handy in the car before a family meeting, or two years into a relationship.
Nobody becomes a death doula to do bookkeeping.
You sit with people at the end of their lives. You hold a family through the hardest night of their year. Then you drive home to the work no one sees: rebuild the visit from memory, find the parking stub, take an hour and a half off the spreadsheet, add the kilometres, write the invoice, and the email you've been putting off.
Easeful makes that second job small, so the first one gets all of you.
Our mark is a fermata. In music it means: hold this note for as long as it needs. That is your work. Ours is to give you the time for it.
Testimonials
The words you'd never ask for yourself.
A month after support ends, Easeful offers to ask the family for a few words. You press Send. They get one short email, write in their own words, and choose how their name shows.
You approve what goes on your page and copy it to your website. No stars, no rewards, and never more than one reminder.
Made with doulas
Shaped by the people who'll use it.
We began by listening to death doulas in British Columbia. They said the same things: the evenings go to rebuilding the visit, asking for money is the hard part, and whatever we made had to be simple enough for a doula who doesn't think of herself as a tech person.
One of them asked for “a beautiful ease of use”. That became the brief.
The payment process is extremely uncomfortable.A BC death doula
Scheduling is a nightmare for many doulas.A BC death doula
If this was around when I was working I would 100 percent pay for this service.A retired death doula
The price
Everything, on every plan. You pay for how many families you're with.
Only active clients count: families in support or after-care this month. When support ends, they stop counting. No cut of what families pay you, and no contract.
Every plan includes
- Notes and recorded meetings
- Follow-ups and dates
- Before you meet
- Calendar and Google Calendar
- Packages and hours
- Invoices, requests and reminders
- Seven starter documents
- Agreements and sharing
- Expenses and trips
- Ask AI
- Testimonials
- Computer and phone
Prices in Canadian dollars.
Questions
Good questions, plain answers.
What does it cost, and what's the catch?
Free for one active client. $19 a month for up to 10, and $29 a month for more, or less if you pay for the year. Only families you're supporting this month count, so when support ends your price can go down. No cut of what families pay you, and no contract. If you stop, you can download everything first.
Families tell me things in confidence. Where do their stories go?
Into your notes, and nowhere you don't send them. A family's words never go into logs, web addresses or analytics, and nothing they say is shared unless you share it. The audio of a recording is deleted once the words are in.
Will this make my work feel transactional?
It's meant to do the opposite. The transactional part of your work already exists: the spreadsheet, the invoice, the email asking for money. Easeful takes those, so time with a family is only time with a family. The payment email goes out in your name, in words you can change.
Recording at a bedside feels wrong. Do I have to?
No. Most of the time you talk to Easeful alone, after the visit, and only your voice is recorded. If you do record a family meeting, Easeful first asks you to confirm that everyone knows and agreed. You can also type a note instead, any time.
What if it gets something wrong?
You'll see it, because every follow-up shows the words it came from. Your note is never rewritten. Remove a follow-up with one tap, or fix any word by clicking it.
Does it see my e-Transfers?
No. When the money arrives, you mark the invoice paid with one tap and a receipt goes to the family. The request tells them where to send it, how much, and what to write in the message, so it doesn't go astray.
Is this a medical record?
No. Easeful is made for non-medical support: planning, presence, legacy, vigil and after-care. There is nothing clinical in it, and it never writes clinical language for you.
I'm not good with technology. Will I manage?
If you can leave a voice message, you can use Easeful. Every button says in words what it does. You sign in with Google, so there's no password to remember.
Does it work on my phone?
Yes, and on your computer. It's a website, so there's nothing to install: open it in your browser on either one and your practice is there.
Do families need an account or an app?
No. They get an email from you, sign or pay from their phone, and that's all.
Can I bring my clients from my spreadsheet?
Yes. Paste your client list in whatever shape it's in, and Easeful sets each person up for you to check.
I'm registered for GST. Does it handle that?
Yes. Add your GST number once, and your invoices carry the GST line and your number.
I support grieving families, not only the dying. Does it fit?
If your work is visits, hours and the family around someone, it fits. Easeful talks about clients and meetings, never patients or diagnoses.